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岗位职责:
1. 行政工作支持Administrative Support
a. 负责部门日常行政工作。
Responsible for thedaily administrative work of the department.
b. 来电接待及协助处理客户咨询。
Handling incomingcalls and assist in handling guest enquiries.
c. 完成员工考勤记录,保存所有加班及休假记录。
Compile theattendance record and keep track on all overtime record and leave application record.
d. 处理部门办公室用品的仓储订购及分配,同时尽量减少浪费。
To manage the office supplies inventory of thedepartment and minimize any wastage.
e. 负责办公室设备的保养和报修,将相关信息准确传达至部门员工。
Responsible for themaintenance of all equipments in the office.
In charge of the departmental notice board and makecertain that the relevant information is posted.
f. 完成会议记录并分发给相关人员。
Preparing meetingminutes and distribute to related personnel.
g. 协助完成定期报告。
Assist in compilingperiodical reports.
2. 与其他部门的协调
Coordination with other departments
a. 作为一个协调员,就排班安排、考勤记录、休假记录及其他相关事宜等与人力资源部进行沟通协调。
Act as a keycoordinator between Human Resources on roster arrangements, attendance record,leave record and other HR related matters.
b. 同其他部门沟通,传达信息及通知。
Handle the flow of correspondence and memos withother departments.
3.档案整理Filing
a. 整理办公室文档并且确保所有信息被合理保存。
To be in charge ofthe office filing system and be sure that all correspondence are properlyfiled.
b. 负责日常文档资料的审核,如发现问题及时上报给总经理。
Conduct regularfiling audits and report to General Manager on any defects.
c. 确保酒店的财物被完好合理的使用和储存。
To make certain that all hotel collaterals arewell stocked and are properly stored.
5. 预算控制
Budget Control
a. 负责控制各种花费,如交通、公差出访及办公室用品等。Responsible for the tracking of various expensesincurred such as transportation, businesstrip, and office supplies etc.
b. 每月更新实际费用的记录。
Monthly update of the actual expenses for recordpurposes.
职位要求:· 两年以上行政工作经验
Minimum 2 years work experiencein administrative work.
· 熟练使用电脑软件处理行政工作
Ability to handle administrative work as required using appropriate computer software.
· 良好的人际交往能力
Good interpersonal skills.
· 能够同其他部门有效的沟通
Ability to communicateeffectively with various departments· 英语说写能力良好(英语专业优先,专业四级以上)
Proficiency in written and spoken English· 大学以上
Good general education,preferably University graduates.
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