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§ Provides administrative support to Director of Engineering and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
支持工程总监的行政工作并确保酒店的政策、标准和程序得到充分的执行。
§ Reads and routes incoming mails.
阅读并发送邮件。
§ Locates and attaches appropriate file correspondence to be answered by Director of Engineering.
查找并添加工程部总监所需回复的文件信函。
§ Types, file, and upkeeps all private and confidential matters related to the department.
打印、归档并保存所有部门的机密事项。
§ Sets up a systematic and efficient filing system, both for hard files as well as all electronic data, that enables quick retrieval.
建立系统而高效的文档系统,能够快捷的查找到文件和电子档。
§ Ensures all files are kept up-to-date at all times.
确保随时随刻的更新文件。
§ Prepares the relevant materials for all meetings attended by the Director of Engineering: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings.
准备工程总监需列席的会议的相关物品,包括每日营运会议、行政委员会议、部门会议和特殊会议。
§ Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
接听电话,给予来电者以正确的信息,或者转接更恰当的人员和地点。
§ Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person
接待来访者,了解拜访的目的,并将来访者引荐给总监或相关的人员。
§ Compiles and types statistical reports.
编辑并打印各类报表。
§ Makes copies of correspondence or other printed matter.
复印来往信件或者打印文件。
§ Prepares outgoing mails.
准备好即将发出的邮件。
§ Types, takes dictation and minutes, drafts letters, files and traces, composes correspondence.
打印、记录并制作备忘录,草拟信件,文件归档,书写通信。
§ Maintains timekeeping records and schedules for the department.
按照时间的顺序保存部门的记录和时间计划表。
§ Attends and prepares minutes for Division employees’ meetings.
关注并准备部门员工会议。
§ Monitors and maintains the proper appearance of the office area.
监督并保存办公室的出勤状况。
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