招聘行政助理_南京上秦淮套房假日酒店招聘信息-最佳东方

· Coordinates and distributes work orders to technical staff when ever required

· 根据需要，协调并分配工作单上的工作任务给技术人员

· Day-to-day secretarial work including typing, filing, telexes, faxes, telephones, etc.

· 日常的文秘工作，包括打字，归档、电传、传真、电话等。

· Ensures distribution of documents, letters, telexes, faxes, memos, and information etc. on timely basis.

· 确保及时的发送文件，信件、电传、传真、备忘录及信息等。

· Arranges internal and external appointments.

· 安排内部和外部的日程预约。

· Translates incoming mails, documents, articles as needed.

· 根据需要，翻译收到的电子邮件，文件及文章。 .

· Ensures safekeeping and filing of all contracts, financial records, energy reports etc. in appropriate storage.

· 确保适当的储存保管和归档所有的合同，财务记录及能源报告等。

· Assists in maintaining the regional files.

· 协助保存好区域文件。

· Follows up on the monthly reporting of the other hotels within the region.

· 跟进区域内其他酒店的月度报告。

· Supervises the use of stationery within the Engineering department.

· 监督工程部内的文具使用情况。

· Supervises the use of the photocopy machine.

· 监督复印机的使用。

· Assist in handling all administrative matters related to the Regional Director Engineering duties as required.

· 根据需要，协助处理与区域工程总监职责相关的所有行政事务。

· Ensures that all merchandise are stored under optimal conditions and are ready for issuing.

· 确保所有的物品都保存在最佳条件下并准备好发放。

· Verifies quantities of arriving materials.

· 验证到货材料的数量。

· Prepares and maintains a complete inventory identifying label system with number, name, issue unit, minimum and maximum stock.

· 准备并保持一份完整的库存识别标签体系，标明编号，名称、发放单位、最小和最大库存。

· Ensures that all issues from stores are made against properly completed storeroom requisitions, all code numbers are clearly indicated next to each item and signed in the “issued by” portion of the requisition.

· 确保仓库的所有发放都根据正确填写的仓库申请单进行，所有代码数字都清楚的标注在每种物品旁并在申请单的“发放”栏中签字。

· Records all requisition before giving the copy of the requisition to the person accepting the goods and logs each requisition.

· 在将申请单复件交给物品申领人之前，记录所有的申领并记录日志。

· Verifies the list of items at re-order point against physical quantities before submitting the list to the Director of Engineer or delegate.

· 在将再订购物品清单提交给工程部总监或代理人之前，根据具体数量，核查该清单。

· Prepare monthly store inventory report and follow the accounting rules in regards to store keeping.

· 准备每月仓库报告并遵守相关的仓库保管的会计规定。

· Prepare monthly staffs attendance record as required

· 根据要求，准备每月的员工出勤记录

· Ensures that house rules are followed and obeyed.

· 确保遵守酒店的规定。

· Ensures punctual attendance and adherence to duty schedules by all subordinate staff.

· 确保所有的下属员工按时上班并遵守工作时间表。

· Ensures that personal grooming and hygiene standards are being observed. Does spot checks in the morning.

· 确保检查个人仪容仪表和卫生标准。上午进行抽查。

· Insure Hotel Rules and Regulations are fully followed, avoid any of the followings, but not limited to:

· 确保完全遵守酒店的规章制度，避免以下的任何情况发生，但不限于：

1 Sleeping whilst on duty 当班时睡觉

2 Late arriving at beginning of shift 上班迟到

3 Early departure at the end of the shift 早退

4 Not following up on guest complaints 不跟进客人的投诉

5 Not adhering to grooming standards 不遵守仪容仪表标准

· Interacts and cooperates with Hotel guests and outside contractors as directed by his superior.

· 在主管的指导下，与酒店客人及外部承包商沟通合作。

· Interacts and cooperates with other departments when necessary to provide additional or specialized services for functions, promotions and festivities.

· 必要时与其他部门沟通合作，为宴会、促销及节日提供额外或专门的服务。

· Be aware of duty of care and adhere to work place health and safety related various IHG policies and procedures

· 了解关注职责并遵守各种IHG政策及程序相关的工作场所的卫生与安全

· Be familiar with property safety, first aid and fire and emergency procedures and operate equipment safely and sensibly

· 熟悉物业安全，急救和消防应急程序，安全而合理的操作设备

· Complies with Hotel's Health, Safety & Hygiene Policy..

· 遵守酒店的健康、安全与卫生政策。

· Ensures that all storage areas are clean and maintains high hygienic standards.

· 确保所有储存区的清洁并保持高卫生标准。

· Actively organizes and participates in the activities organized by the hotel (including but not limited to training, meeting and holiday activities).

· 积极参加酒店组织的各项活动（包括但不限于培训，会议及节假日活动）

· Obeys tasks assigned by superior, and ensures to finish them as soon as possible (not in violation of the laws and regulations, no potential hazards).

· 服从上级分派的各项任务，并保障在第一时间完成（不违反法规，无安全隐患）。

· Perform other duties as assigned by superior.

· 履行上级分派的其他职责。

aCCOUNTABILITY 责任

This is the top administrative job in a large full-service, luxury, resort, or major flagship hotel with multiple sites and facilities, a number of major outlets, high volume catering and convention facilities, and a large number of VIP and key guests. Assisting director of engineer and all engineering staffs in administrative work

这是大型全服务式、豪华型、度假型或大型旗舰酒店中行政方面的一个重要职位，酒店拥有多样化的场所和设施，众多大型餐饮设施，大规模的宴会和会议设施，以及众多贵宾和重要客人。协助工程总监和所有工程人员的行政工作。

QUALIFICATIONS AND REQUIREMENTS 任职要求

University graduate preferably in English major plus 2 years of experience in administrative work and prefer 1 year secretarial experience, or an equivalent combination of education and experience. Hotel experience preferred.

大学毕业，英语专业优先，拥有2年行政工作经验，有1年秘书经验者优先，或同等的教育和工作经验。具有酒店工作经验者优先。

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