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Assisting Sales Managers in their day-to-day office routines i.e. Business correspondences, inter-department correspondences etc.
Assisting the Director of Sales in all aspects of secretarial duties as and when required.
Assist the Director of Sales to update and maintain mailing list base and mailing campaigns.
Collection/Delivery of correspondences and documents between Sales and other Departments.
Attending to visitors to the Sales Office and other assistance.
Preparation of weekly, monthly and yearly statistics internally and externally i.e. occupancies, competitors performances, numbers of expatriate and visitors arrivals in Shanghai etc.
Arrangements of air tickets, transportation and accommodation for overseas/outstation visits.
Receive and make reservations for apartments for regular and supportive clients.
Co-ordination of stationary requisitions, purchase requisitions for office use.
Co-ordination of Appointments/Meetings for Director of Sales and Marketing.
Screening of telephone calls and handling enquires for Sales and Marketing Department.
Attending and taking Minutes of Sales Department Meetings.
Performs any other related duties as assigned.
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