Duties and Responsibilities 主要职责﹣(职务的主要工作)
1、Day-to-day secretarial work to include typing, filing, faxes and telephone etc.
日常文秘工作包括打字,整理文件,传真和接听电话等。
2、Arranging internal / external appointments.
安排内外会见。
3、Taking minutes of Department Heads /Ex.Com meeting as requested.
需要时为部门领导会议和行政委员会会议作会议记录。
4、Reports directly to and communicates with The Owner Representative on all administrative matters.
直接向业主代表汇报和交流所有行政工作方面的事宜。
5、Cooperates, coordinates and communicates with Department Heads and other inter-departmental secretaries as appropriate.
必要时配合,协调各部门领导和其它部门的秘书的工作并与他们进行沟通。
6、Understand the responsibilities of other units and departments and co-operate with them.
了解其它部门的职责并与其密切合作。
7、Assess priorities of work and assist in organizing The Owner Representative’s priorities.
确定工作的重要性从而协助业主代表安排工作的先后次序。
8、Access and use work processing computer packages and keep up to date with enhancements to latest upgrades.
熟练运用办公自动化软件并掌握最新版本应用。
9、Distribution of memos, letters and other information etc.
分发备忘录,信件和其它信息等。
10、Demonstrate essential overall knowledge of the organization.
掌握本组织结构的基本知识。
11、Understand the responsibilities of other sections and departments and co-operate with them.
理解其他部门的工作职责并能与之协调。
12、Other tasks assigned by The Owner Representative.
完成业主代表交代的其他事项。
13、Maintain a filing and trace system.
维护文件的档案和跟踪管理系统。
14、Maintains the utmost confidentiality and discretion when handling business affairs.
在处理业务时最大限度的保守机密并小心谨慎。
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