Job Description:
• Set up and coordinate meetings and conferences
• Participates in meetings, workshops and seminars as assigned (e.g. recording and transcribing minutes, preparing agendas, etc.) for the purpose of conveying and/or gathering information required to perform functions
• Answer telephones and transfer to appropriate staff member, handle inquires within capability
• Make travel arrangements for VP, AVP, other team staffs and clients
• Collect and maintain the inventory of office supplies for team
• Oversee all aspects of general coordination within team, provide support in assigned project-based work to team members
• Provide personal assistance service to VP
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
• Interact with clients, vendors and visitors
• Other duties as assigned by VP
Job Specification:
• College degree or above
• At least two years’ experience in general office administrative support, hospitality industry preferred.
• Fluency in both oral and written English, Chinese
• Computer literate
• Good writing, analytical and problem solving skills.
• Ability to communicate effectively.
• Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers and facsimile machines.
• Ability to work well either alone or as part of a team.
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