Report duty on time. Keepsmart and well-groomed at all time and maintain a friendly and cheerfulattitude in order to project a good example to other Secretaries.
按时报到。时刻保持聪明、整洁,保持友好、开朗的态度,为其他秘书树立良好的榜样
Perform general secretarialand office administration duties: 履行一般秘书和办公室管理职责:
Handle accommodation requests处理住宿申请
Reply general enquiries, draftletters, memos and facsimiles回复一般询问、起草信函、备忘录和传真
Take meeting minutes whererequired or assigned by GM根据总经理的要求或指派,做好会议记录
Take minutes for thosemeetings chaired by General Manager为总经理主持的会议做记录
Maintain a systematic filingsystem by filing all correspondence under subjects in chronological order foreasy reference 按时间顺序将所有相关资料归档在相应主题下,以便于参考,从而保持系统的归档体系。
Organize GM’s daily diary andarrange appointments independently 整理总经理的每日工作日志,并独立安排预约。
Answer all phone calls in theGM’s Office projecting a pleasant telephone manner以友好宜人的电话礼仪接听总经理办公室的所有电话
Screen and categories dailyincoming mails and facsimiles筛查每天收到的邮件和传真并加以分类
Ensure proper and efficientdistribution of internal and external correspondence 确保正确有效地分配内部和外部的往来通信
Make travel arrangements forGeneral Manager: arrange air tickets, accommodation and transportation applyvisa, prepare traveler cheque requisition and exchange of local currencies,prepare expense report upon GM’s return 为总经理安排差旅:安排机票、住宿和交通,申请签证,准备旅行支票申请和当地货币兑换,在总经理返回时准备费用报告
Perform other duties asassigned. 履行指派的其他职责。
Ensure that she conductsherself in the highest regards and handling of matters with strictestconfidentiality. 确保她的行为举止带着最崇高的敬意并以最严格保密的方式处理事务
Coordinate with WHM and WHI where required for timelysubmission of routine reports. 必要时与总部协调,以便及时提交日常报告
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