尽炫自我

    职位:行政助理兼薪资员

  • 职位性质:全职
  • 工作地区:江苏省南京市
  • 招聘人数:1人
  • 学  历:不限
  • 工作经验:不限
  • 所 在 地:不限
  • 户 籍 地:不限
  • 提供食宿:提供食宿
  • 年龄要求:不限
  • 计算机能力:不限
  • 语言要求:不限
  • 国际联号工作经历:不限
  • 薪资待遇:3千-4千
  • 职位有效期:2020-09-30至2020-12-29

岗位职责/职位描述

 

·         Day-to-day secretarial work to include typing, filing, faxes and telephone etc.

日常文秘工作包括打字,整理文件,传真和接听电话等。

·         Distribution of memos, letters and other information etc.

分发备忘录,信件和其它信息等。

·         Register and transfer all the documents and check them.

·         登记传递文件签收薄。审核传递文件内容。

·         Translating incoming letters, documents, articles by request

必要时翻译来信,文件和文章。

·         Arranging internal / external appointments

安排内外会见。

·         Supervises the work of the Finance Office staff

监督办公室员工的工作

·         Cooperates, coordinates and communicates with Department Heads and other inter-departmental secretaries as appropriate

必要时配合,协调各部门领导和其它部门的秘书的工作并与他们进行沟通。

·         Provides pertinent information on socio-political matters

针对社会政治问题提供相关信息。

·         Storing and keeping all confidential information

保存和保守所有保密信息。

·         Taking minutes of Department meeting as requested

需要时为部门会议作会议记录。

·         Maintains confidentiality at all times and maintains strict practice of office lock up and security of information

随时遵守保密条款,并严格执行办公室上锁和信息安全制度。

·         Develops and maintains current payroll processing procedures

制定并执行最新的工资发放程序。

·         Performs payroll processing and month end closing of payroll

负责发薪和月终工资封账。

·         Make the salary difference schedule every month.

·         每月编制工资差异表。

·         Maintains control over actual payroll performance

对实际的工资支付进行控制。

·         Compares actual payroll with forecasts/budgets and reports findings to Department Heads

用实际工资额与预测或预算进行比较,然后向各部门领导汇报比较结果。

Ensure overtime claims are supported by proper approval and authorization

·         确保申报的加班附有完整的签字审批手续。

·         Check the salary forecast in EFPM.

EFPM工资系统该预测审核

·         Prepares input for payroll run including hours worked, terminations, adjustments, annual, sick and recreation leave

工资单输入工作包括:工作小时,离职,调薪,年薪,病假和休假。

·         Check financial staffs attendance and submit attendance record and other relevant documents to HR.

每月负责部门考勤,并及时提交考勤汇总表和其他相关文件至人力资源部。

·         Attend to employee enquiries in relation to pay issues

处理员工有关工资问题的询问。

Prepares manual payment for termination

为离职员工结算工资。

·         Verify the leave entitlement for all leave requests prior to approval

在审批前查验所有休假申请可享有的假期长度。

·         Train back up payroll officer in all manpower procedures and responsibilities

为后备工资员提供有关工作程序和职责的培训。

·         Prepares monthly/yearly internal manpower analysis report

编制月度和年度內部人力分析报告。

·         Reconciles automatic payroll deductions such as housing loan, superannuation payments, city ledger, etc.

·         核对工资中自动扣除的数额,如住房贷款,退休金和挂账等。

·Supervises filing of payroll reports

监督工资报表的归档。

·         Journalizes payroll summary each month

每月登录工资总表。

·         Supervises filing pay slips

监督工资单的归档。

·         Examines year-to-date tax calculations

检查本年度截止到当日的税款的计算结果。

·         Examines tax returns of the year

检查本年度的纳税申报额。

·         Co-ordinates with outside data processing company as requested

按要求配合公司以外的数据处理公司的工作。

·         Prepares income tax payment to Tax office and be responsible for individual income tax and its annual return.

为税务局准备所得税款。并负责个税及个税的年度申报。

·         Maintains relationships with labor offices to ensure rates of pay are correct and current and maintains current copies of labor agreements (Awards) for all positions

与劳动局保持良好的关系,确保准确的支付工资,保存所有职位的最新的劳动协议(奖励协议)。

·         Engages in competitor surveys at request of Supervisor

在上级领导要求下填写竞争对手调查表。

·         Coordinates with other departments as necessary

需要时配合其它部门的工作。

·         Conducts training to staff on time sheet completion and other payroll related information

为员工提供如何填写工时单和其它与工资相关信息的培训。

·         Maintains the utmost confidentiality and discretion when handling business affairs

在处理业务时最大限度的保守机密并小心谨慎。

·         Manage and distribute all coupons and cards.

各类礼券和卡的管理和发放。

·         Manage cheque, money order and receipt.

支票、电汇单及收据的管理。

·         Manage training agreement and check the dues-deduction of departed staff.

培训协议的管理及离职员工培训协议扣款情况的审核。

·         File all the memorandums about financial department and P&P、SOP and scan them.

部门及涉及财务部Memo的整理归档、P&P、SOP的整理归档扫描工作。

·         Manage all the Hotel’s licenses, including using registration and expire warning.

酒店证照管理、领用登记、每月到期提醒事项。

·         Follow up insurance claims and prepare relevant documents.

理赔保险的事项跟进、资料的准备。

·         Complete Industrial and commercial annual report declaration before June 30th every year.

每年6月30日及时在网上申报工商年报。

·         Submit purchase order and receive goods every month.

月度部门采购单下单及收货。

·         Manage financial department’s property, including fixed assets and office products check.

部门资产管理,包括固定资产盘点及办公文具盘点及管理。

·         Register gifts and entertainment and train staffs about it.

礼品款待登记及培训。

aCCOUNTABILITY责任范围

Number of employees supervised –

管理的员工

Direct       N.A.

直接      无

Indirect   N.A.

间接        无

 

Annual Operating Profit/Payroll Budget –

年度经营利润和薪金预算

·         N/A

           

Key Metrics –

主要绩效指标

·         Meeting of Deadlines

·         按时完成工作

·         Completion of Assigned Tasks

·         完成分配给的工作的情况

·         Salary distribution

工资发放

·         Individual income tax declaration.

个税申报

·         Coupons and value cards management

礼券、储值卡的管理情况

·         Cheque, money order and receipt management

支票、电汇单及收据的管理。

·         Insurance claims and relevant items

保险理赔相关事项

·         License management

证照管理事项

 

Decision Making Responsibilities (Decision Rights) –

决策职责(决策权)﹣

·         N/A

QUALIFICATIONS AND REQUIREMENTS任职要求

Required Skills –

技能要求

·            Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company.

·            拥有在与他人交往时大多数时间所使用的沟通技能;完全代表酒店,品牌和公司与顾客,员工和第三方交往的能力。

·            Proficient in the use of Microsoft Office

·            精通微软办公软件

·            Good writing skills

·            良好的写作技能

 

Qualifications –

学历

·            Diploma or Vocational Certificate in Accounting or related field.

·            具有会计或相关的毕业证书或职业证书

 

Experience –

经验

·         2 years of relevant experience or an equivalent combination of education and work-related experience.

·         2年相关工作经验或与此相当的教育与工作经验结合的背景