JOB SUMMARY
 
A Full-Time position based at the Shanghai Regional Office. Provides support to Senior Marketing Communication Director, Greater China and Area Director, Field Marketing, Greater China. Performs other related tasks as assigned by management and team. Complies with the company policies and procedures.
 
CANDIDATE PROFILE 
 
Skills and Competencies
• Excellent level of English & Mandarin/ Cantonese is essential (verbal and written).
• Strong administrative background - able to work on their own initiative, ability to effectively communicate with co-workers, guests, and owners.   Flexibility of role dependent on business needs.
• Strong team relationship development and peer management skills.
• Ability to design and implement successful tracking and organization of e-mails, documents and spreadsheets.
• Ability to adapt and learn fast, being a disciplined time manager.
• Be open-minded, with strong communication skills (verbal, listening, writing).
• Strong, clear and detail-oriented housekeeping and organizational skills.
• Proactive and reliable, with team player mindset.
• Ability to use standard software applications such as Word, Excel and PowerPoint.
• Ability to assist in preparation of quality PowerPoint presentations.
• Ability to assist in conducting desktop industry research.
• Ability to develop and maintain relationships e.g. associates, customers, owners.
• Able to use initiative and work under minimal supervision.
 
CORE WORK ACTIVITIES 
• Acts as a team central point of contact between the Shanghai Regional Office and Regional/Area colleagues from field marketing team and Communications team
• Works with the BMSC Field Marketing team and Communications team members to develop key stakeholder presentations, reports and updates, for meetings that support broader department-wide initiatives and communications.
• Supports BMSC Marketing and Communications team members in conducting desktop research on industry trends, macroeconomic factors and other topics as necessary.
• Manage the calendar for the Marketing Communications team including arranging meetings on-site and offsite, managing logistics, circulating agendas in advance, taking minutes, and ensuring successful execution of those meetings.
• Composes, produces and signs correspondence on routine matters – with specific permission, sign for manager and release.
• Produces and distributes team correspondence, presentations and other related documents as required.
• Assists with the design and preparation of statistical reports as required.
• Creates and maintains shared folders and team performance tracking documents.
• Manage travel booking for BMSC Field Marketing and Communications team, including visa applications / renewals.
• Expense report for Field Marketing team and Communications team ensuring on-time submission and accuracy.
• Coordinates various Team meetings.
• Sets up conference calls.
• Tracks team vacation and leaves.
• Files, record, manage and forward-traces for all the contract of Share Service Agreement - Field Marketing from hotels in Greater China
• Maintains, collates and distributes all relevant activity reports.
• Responds to various requests for help and information.
• Complies with the company policies and procedures.
• Performs other related tasks as assigned by management.
• Assist field marketing leaders for area marketing campaign or event and participate Corp. Communications activities.
• Travel with area Field Marketing or Communications leader as request and make sure related arrangement connect smoothly
• Work closely with other departments like HR, IT etc. for staff materials distribution.
• Area MarCom contact list management and update, related hotel marcom group (by area) management.

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