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哈尔滨索菲特大酒店| 招聘职位

    职位:总经理秘书

  • 职位性质:全职
  • 工作地区:黑龙江省哈尔滨市
  • 招聘人数:1人
  • 学  历:本科
  • 工作经验:3年以上
  • 所 在 地:不限
  • 户 籍 地:不限
  • 提供食宿:不限
  • 年龄要求:不限
  • 计算机能力:熟练
  • 语言要求:英语(精通)
  • 国际联号工作经历:不限
  • 薪资待遇:4千-5千
  • 职位有效期:2019-12-10至2020-03-09

岗位职责/职位描述

l  Ensure that the day-to-day administrative needs of the department are fulfilled.

       确保实现部门的日常行政需要。

l  To ensure the efficient administration of the Executive Office.

       确保行政办公室办公的高效性。

l  Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.

       履行由公司制定职责规范及饭店内部规章制度。

l  To assist directly the General Manager and Resident Manager in his responsibilities.

       协助总经理及驻店经理的工作。

l  Keep confidential information CONFIDENTIAL.

       确保信息的保密。

l  Responsible for rendering secretarial and clerical services for the General Manager and Resident Manager as required.

       根据总经理及驻店经理的要求提供秘书服务。

l  To record and transcribe minutes of meetings.

       记录并编译会议纪要。

l  To prepare respective schedules and reports that will be internally distributed or submitted to Accor Head Office laid down by the General Manager.

       准备由总经理制定的分发给各部门的时间表及报表,并提交给雅高总部。

l  To draft routine or simple correspondence as assigned.

        起草日常信件或指派信件的提纲。

l  To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager and Resident Manager, etc.

       负责会议记录如早会简要和总经理及驻店经理的命令等。

l  To type correspondence, memorandums, circulars, report etc.

       打印信函,备忘录和报告等。

l  To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.

       做一些通讯工作,如传真、信函、备忘录、免费券等的分配并设置代码系统进行追踪。

l  To open/dispatches mail relative to the division.

        按照部门分发信件。

l  To open and dispatch mail that relates to the department.

       查看和发送一些关于部门的邮件。

l  To maintain office supplies stock.

       负责办公用品的管理。

l  To perform special duties in relation with the division when requested.

        需要时协助其他部门的工作。

l  To keep herself acquainted with the General Manager’s and Resident Manager’s activities in order to assist in discerning priorities.

       确保自己了解酒店总经理及驻店经理的活动安排,以便于协助辨识不同活动的优先性。

l  Input data into computer system as required.

        按照规定将数据输入电脑。

l  To arrange appointments for the General Manager and Resident Manager, reminds him of appointments and meetings.

        安排总经理及驻店经理的约会,并做好会议与约会的提醒。

l  To handle incoming/ outgoing telephone calls and faxes.

       处理打入及打出的电话和传真。

l  To handle all contact listings such as Owner contacts, Accor contacts, Hotel contacts and other supplier companies, etc.

       处理所有的联系人名单,如业主联系人、雅高联系人、饭店联系人和其他供应商等等。

l  To handle the leave application records of all executive and management such as annual, sick, public holiday and Manager and Executive on Duty compensations.

       处理所有行政和管理层的请假记录,如年假、病假、法定假期及补休。

l  To control and monitor the in-house transportation records, reports, maintenance record as well as to follow up the attendance and request for overtime of the drivers.

       控制及监督饭店内部的用车记录、报告、维修记录并跟进司机的出勤及加班情况。

l  To file and maintain the personal files of executives kept in the Executive Office as well as to file respective documents based on the coding system.

       保管和维护保存在行政办的行政委员会成员的个人档案,并按照编码分类保存。

l  To perform special duties as required by the General Manager and Resident Manager.

       完成总经理及驻店经理要求的特殊职务。