Procurement Manager Job Responsibilities - Be responsible for the set-up, operation, administration and development of the School's procurement activities such as requisitions, inventory management, purchasing, receiving and control to meet the needs of the School operations;- Continuously assess and improve procurement processes and procedures to ensure that brand quality standards are maintained at all times and to deliver maximum value for money;- Keep hours necessary to fulfill the smooth and efficient running of the Procurement process as directed by the Headteacher;- Operate the School's Procurement function according to the agreed policy:a) Ensure all purchasing is authorised in advance;b) Raise and control Purchase Orders from Purchase Requisition onwards;c) Research and qualify suitable suppliers for all procurement items and establish a list of preferred suppliers for regular purchases;d) Obtain competitive quotes for high value or specialist purchases and evaluate quotes for supplier selection;e) Negotiate best price and payment terms for the quality required;f) Ensure purchasing is in accordance with the required specification and quality;g) Liaise with Department Heads regarding requirements and specification and consolidate requests where appropriate;- Set-up, manage and control the overseas resource order cycle with an appropriate consolidator/agent to ensure:a) Shipping arrangements are made;b) Quotes are approved before ordering;c) Customs documentation is raised;d) Delivery timetables are met;e) Delivery of shipments at the School is properly co. ordinated and received.- Check all deliveries are in accordance with the order description, quality, specification and Purchase Order.- Follow up on outstanding orders and meet timelines for delivery.- Assist in the sourcing and development of School products such as uniforms, marketing brochures etc.- Support the logistics and arrangements of major School events such as prize day, sports day etc.- In coordination with the Headteacher, negotiate and establish service-level agreements with vendors and service providers to guarantee standards and prevent interruption or disruption to School operations.- Establish a system of vendor accreditation and selection and conduct periodic updates to assess the quality, reliability and competitiveness of prices, volume discounts and payment terms.- Set up and maintain appropriate policies, procedures, systems and controls for Procurement and ensure complete, accurate and up-to-date purchasing records and documentation are maintained.- Set up and regularly review the purchasing policy and guidelines for the School in coordination with the Headteacher to ensure continuous improvement. - Set up and maintain an effective and efficient purchasing system and update or implement new purchasing software as necessary.- Ensure compliance with the School's accounting and audit procedures and policies in the area of Procurement. Ensure true, complete and accurate procurement records are kept and updated online.- In coordination with all Department Heads, maintain an optimum level of inventory of all supplies and anticipate regular requirements to ensure continuity of supply/service with minimal wastage.- Establish, conduct and maintain annual inventory checks of all School assets.- Update the School's department expenditure control records and provide monthly/YID budget vs actual analysis to Department Heads and the Headteacher. - Co-ordinate with the Finance Department to monitor the accuracy and punctuality of payments against Purchase Order/Supplier agreements.- Provide weekly reports on purchasing activity to the Headteacher and monthly reports to the Senior Leadership Team and Management Board as required.- Appointment and management, in consultation with the Headteacher of procurement staff as required.- Supervise the Procurement team on a day-to-day basis to ensure that all work is properly prioritised and controlled. - Motivate and effectively manage all direct reports, including ensuring effective performance management and career development and fostering teamwork between departments.- Be responsible for excellent communication in the following areas:a) Attendance at regular Department meetings and other meetings as required,b) Work closely with the Academic and Administration Departments to anticipate and plan their procurement requirements and advise and resolve any issues arising.
佛山市霍利斯外籍人员子女学校作为禅城区内唯一一所国际学校,在过去三年的创办及运营中,以其高质量的教学水平著称,已成为大湾区一流国际教育的标杆。在Arden女士的带领下,学校于2023年获得英国国际学校理事会的高阶认证,是广东省内第一所且唯一一所获得此荣誉的学校,认证学校的办学水平全面达到英国本土私立学校的标准。学校在校人数以每年30%的平均速度增长,远超国内国际学校平均数据一倍。学校师资团队强劲,90%为英国籍教师,平均教龄达到15年。此外,佛山霍利斯已获得剑桥大学国际考评部和英国培生爱德思考试局的授权认证。学校学术成绩出众,2024年学生在IGCSE考试中取得A*-A的比例为52%,远超英国21.7%的平均水平。2024届毕业生更是获得世界一流大学的青睐,取得了包括伦敦帝国理工学院、伦敦大学学院(UCL)、杜伦大学、香港科技大学、香港理工大学和伦敦艺术大学等名校录取。佛山霍利斯重视全人教育,艺术和音乐蓬勃发展;校内的霍利斯画廊将于本月中旬正式开幕,成为本地社区的艺术中心。Arden女士的愿景是让学校能够成为中西文化传播的桥梁,因此坚持将中文作为核心学科,每年举办各种中国传统节日庆祝活动,鼓励学生传承非遗文化,学校更成功承办了多次粤港教育交流活动。